Permissions control access to files and folders and define what actions users can take, such as viewing, uploading, editing, or managing access.

Permission follow a cascading model, meaning that permissions set on a folder automatically apply to all files and subfolders contained within it. This is known as inherited permissions, and it ensures access remains consistent across related content. As folders and files are selected, the current access and permission levels are visible for the selected item, including both inherited and explicit permissions

Inherited permissions

Inherited permissions flow down from a parent folder and automatically apply to all subfolders and files within it. These permissions cannot be removed or reduced on individual items.

A subfolder or file can, however, be granted a higher level of access through an explicit permission. Any explicit permissions applied to a folder will also be inherited by everything inside it.

Explicit permissions

Explicit permissions are manually assigned to a specific file or folder. Where an explicit permission grants a higher level of access than an inherited one, it takes precedence for the affected user - while leaving the inherited permissions in place.

Highest permission applies

When both inherited and explicit permissions exist for a user, the higher of the two always takes effect. This ensures users retain the maximum access granted to them, whether through the folder hierarchy or through a direct assignment.

File movement and permission inheritance

When a file is moved into a new folder, it automatically inherits the permissions of that folder. If the file already has an explicit permission that grants a higher level of access, this permission remains in effect after the move, preserving any elevated access that has been intentionally assigned.

Permission levels

The Hub provides four permission levels, each defining the scope of access and control a user has over files and folders.

Admin

Admin access provides full control over all files and folders within the organisation. At least one admin must be assigned to each organisation. This role is managed by VU.CITY and cannot be removed by users.

Owner

Owner access provides full control over a specific file or folder, including the ability to manage permissions. Multiple owners can be assigned to a single item, allowing flexible oversight.

Editor

Editor access allows a user to modify file content and manage permissions, with the exception of assigning owners. This ensures that content can be updated while maintaining the integrity of the permission hierarchy.

Viewer

Viewer access allows users to view files for which they have been granted permission, without the ability to edit, save, or export any content. This includes preventing the export of screenshots or models from the 3D platform, ensuring that read-only access is maintained across all platforms.